Privacy Policy

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On this page we inform you about the data we store about you and how we use this data.

In accordance with the data protection regulations of the federal government (Data Protection Act, DSG), every person has the right to protection of their privacy as well as protection against misuse of their personal data. The association AiNA soa takes the protection of your personal data seriously. We treat your personal data confidentially and in accordance with the legal data protection regulations.

Our goal is to protect such data as best as possible against unauthorized access, loss or misuse.

Rights of affected persons

As a data subject, you have the following rights, which you can exercise under our contact details:

• You have the right to information about the data stored by us and its processing.
• If personal data is incorrect, you have the right to have it corrected.
• You can request the deletion of your data stored by us, unless there are legal obligations that prevent us from deleting it.
• If you do not agree with the data processing, you have the right to object.If you have given us your consent, you can revoke it at any time.

Purposes of data processing

We use your personal information solely for the purposes described in this Privacy Policy. There will be no disclosure of your personal information to third parties for purposes other than those stated. Disclosure of your personal information to third parties will only occur under the following conditions:

• You have expressly given your consent to this.
• Processing is necessary for the performance of a contract with you.
• Processing is necessary for compliance with a legal obligation.
• Processing is necessary to protect legitimate interests and there is no reason to assume that you have a predominantly legitimate interest in not disclosing your data.

Deletion or blocking of data

Your personal information will be retained by us only for as long as is necessary to achieve the aforementioned purposes or as determined by various legally required retention periods. As soon as the respective purpose ceases to apply or these periods expire, the data concerned will be routinely blocked or deleted in accordance with the applicable legal provisions.

Donation data

You choose the financial institution through which you make your payment; in doing so, your financial institution also adheres to its own data protection regulations. The financial institution you choose transmits the donation to us, stating your name, address, the purpose of the donation and, if applicable, a comment. For more information on data protection regarding specific donation options, please refer to sections 2 and 3 in the Elements from Other Providers section of our website.

Data on donations received is stored internally and is only visible to AiNA soa- board members who need access to the data to carry out their work. According to Art. 958f OR, the retention period is 10 years after the end of the fiscal year.

Member data

The data collected includes contact information, membership status and history. These are used for association activities, communication, events and legal obligations.

Data security 🔒

We take appropriate technical and organizational measures to ensure that the security of the data is guaranteed in accordance with the respective risk. Nevertheless, we cannot guarantee absolute data security.

To ensure that your data is protected during transmission, the transmission takes place with transport encryption (SSL / TLS). In most browsers this is indicated by a padlock symbol in the address bar.

Website – Server Log Files (Cyon)

We automatically collect server log files during your visit to our website to ensure functionality and security. This data includes date, time, browser type, IP address and amount of data transferred. They are used for error detection, security monitoring and performance analysis to ensure smooth operation. This data is stored with our server provider and is not shared with third parties.

Server provider:
Cyon GmbH (Switzerland), https://www.cyon.ch/legal/datenschutzerklaerung

Cookies 🍪

Our website uses cookies to provide you with an optimized user experience. Cookies are small text files that store information about your activities on the website. Necessary cookies are essential for the smooth operation of the website and enable basic functions such as navigation and access to protected areas.

You have the ability to control the use of cookies through your browser settings. You can accept, reject or delete cookies and specify whether you want to be notified when a cookie is placed. To do this, use the help functions of your Internet browser to find out how to adjust these settings.

Please note that blocking cookies may affect the functionality of our website.

Measuring success and reach (tracking pixels/web beacons).
To assess the success and reach of our communications, we use notifications and messages that may contain web links or tracking pixels (web beacons). These elements are used to determine whether an individual message has been opened and which of the included web links have been clicked. There is a possibility that these web links and tracking pixels may also collect personally identifiable information related to the use of notifications and messages.

Elements from other providers on our website

1. Social Media

Our presence extends across various social media platforms and other online platforms. This allows us to connect with interested individuals and keep them informed about our activities and operations. It is possible that personal data may also be processed outside the borders of Switzerland and the EU in connection with these platforms.

The privacy statements, terms of use and terms and conditions of the respective platform operators are relevant in this context.

2 Twint (QR code)

On the donation page you will find an image of a Twint QR code. Using the Twint app on their smartphone, they can scan the code, confirm the payment, and their donation will be transferred.

All payments received via the QR code sticker are anonymous. Consequently, no information about the person making the payment (e.g. cell phone number or name) is transmitted to us. There is also no possibility to leave a comment or similar when making the payment.

If you would still like to receive a donation confirmation, please provide us with your contact details, the time and the amount so that we can allocate your donation.

For more info about Twint’s privacy policy, please refer to your app or provider’s website:
Twint AG (Switzerland)
Privacy policy: https://www.twint.ch/datenschutz/

3. online donations (RaiseNow)

On our website, you have the option of conveniently and securely making donations over the Internet. Debit or credit cards can be used for this purpose. The e-payment platform we use has been developed specifically for non-profit organizations and charities and is from RaiseNow.

RaiseNow complies with all relevant legal requirements and IT security standards and is PCI-DSS certified (Payment Card Industry Data Security Standard). All transactions take place via a secure SSL connection. The information you provide in connection with your donation, such as your address, the purpose and the amount, is processed by RaiseNow and transmitted to us.

E-payment provider:
RaiseNow AG (Switzerland)
Data protection: https://www.raisenow.com/ch-de/datenschutz

4. Newsletter (Mailchimp)

For the dispatch of our newsletter, we use the dispatch service provider Mailchimp. The registration takes place in the double opt-in process to prevent misuse. We may log your registration data (IP address, date, time) to comply with legal requirements.

Email newsletter provider:
Mailchimp: The Rocket Science Group LLC, Atlanta, (USA) – a subsidiary of Intuit Inc (USA).
Data protection: https://www.intuit.com/privacy/statement/

Mailchimp and European data transfers , Mailchimp privacy frequently asked questions , Mailchimp legal terms.

5. videos (Youtube, Vimeo)

We use services from specialized external providers to realize the direct playback of video content.

Vimeo:
Vimeo Inc (USA).
Data protection: https://vimeo.com/privacy
Data protection

Youtube:
Google (EU)
Data protection: https://support.google.com/youtube/topic/2803240?hl=de ; My data on YouTube

6. Forms – sponsor run (Tally)

We use Tally especially for our sponsor form or as a contact form. The data you provide is used exclusively for the purpose of the respective event or request. Tally uses cookies and tracking technologies.

Sponsorship run and contact form:
Tally BV (EU, Belgium)
Privacy policy: https://tally.so/help/privacy-policy

7. Automation tool (Make)

We use Make, a web-based automation platform, for our sponsor run and form data processing. We use Make to create efficient workflows for the sponsored run to collect participant data, send emails, and track donation amounts.

Automation provider:
Make.com (USA) , a Celonis SE (DE) brand.
Data protection: https://www.make.com/en/privacy-notice
Data location of servers is in Dublin or Frankfurt. (as of August 2023)

8. world map (Mapbox)

We use Mapbox especially on the homepage to visualize geographical information. Mapbox uses cookies and tracking technologies.

Mapbox (USA), Privacy: https://www.mapbox.com/legal/privacy

Final provisions

We may amend and supplement this privacy policy at any time without prior notice. The current version published on our website shall apply. In the event of an update, we will inform in an appropriate manner.